Archive for the ‘Capturing’ Category

Professional Un-productivity

February 6, 2008

20070227overload.jpgAs mentioned before, the task of comparing one worker to another in terms of their productivity has become much harder.

However, the results of examining their in-box can give a good insight into how productive they are. In other words, a person who has an in-box of thousands of items is less productive than one who maintains less than 10 at any time.

(If you are immediately offended by this assertion, then stay tuned…)

What is the reasoning behind this statement?

To put it simply, a “full” in-box is a sign of very low mastery of the 2Time fundamental components.

But, what is the problem with having 100 or 1000 or 10,000 email items in an in-box? Is it even a problem worth considering?

Yes, it’s a problem and here is why. Contained in that in-box is a combination of different time demands:

  • stuff that should be deleted without reading
  • items that should be deleted after reading them once (more…)
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Learning a Habit I Forgot

November 15, 2007

I am reading the #1 New York Times Best Seller – The Four Hour Work Week and finding it quite entertaining.

As someone who lives in Jamaica, it would seem that I am living the author’s dream to some extent! More on this later, to be sure.

One immediate benefit this book has brought me is that I realized that I had fallen back into the trap of checking email at all sorts of times during the day. I remember scheduling the times when I used to check email, and I even plan to teach it in the upcoming 2Time Pilot. (more…)

Capturing – Putting Items in Existence

August 2, 2007

One of the big problems that professionals have in learning how to improve their productivity is to discipline themselves to follow the simple principle of putting items in existence by making them tangible and visible.

Making something “tangible and visible” is the same as writing it down in a place from where it can be reliably retrieved when the item is needed. In other words, it means taking a Time Demand from one’s memory and writing it down, effectively outsourcing its storage from brain cells to paper. (more…)

Component #1 — Capturing v2

March 20, 2007

In an earlier post, I talked about the fact that there are certain key components that need to be included in an effective time management system.

Component #1 is that of “Capturing”.

Definition

To understand Capturing, it’s best to slow down a single process that occurs hundreds of times in the day of an average profession.

The process starts with the thought “I need to do something” that could be prompted by a conversation, a book being read, a request — anything that triggers a thought that something needs to be done at some point in the future.

In the 2Time Management System we call this a “time demand”.

Once the original thought appears,- we do something to store the time demand, so that it can be accessed later. (more…)