Archive for the ‘Aids’ Category

December 21, 2007

As an aside, I have found an interesting new web-service that’s called that I think is quite interesting.

It’s offered to groups that need to coordinate project actions in a transparent way, and to keep a single point of reference for who is doing what. It seems quite easy to use and I am looking for the right project to give it a shot.

Outlook Enhancements — Wishing and Wanting

November 21, 2007

ist2_3187220_working_hard.jpgOne of the things that I wished Outlook would do intelligently is to link the contents of a time slots with the next logical time slot.

For example, I wish I could assign individual time demands to a particular kind of time slot, such as time that I spent at home. It would be able to understand that if an item were to be dismissed from the list of reminders, that it could be “forwarded” to the next appropriate time slot automatically. At the moment, the user has to reschedule every single time demand that has not been completed individually, instead of in bulk.

In other words, Outlook should understand that scheduled items that are not completed need special, intelligent handling and a greater choice of options. (more…)

List of 100 Steps to GTD Mastery

November 13, 2007

I thought that this list, The GTD Mastery 100 – Checklist for Greatness, was an interesting one, as it uses the idea of a progression of skills from one level to another. The idea of having to work through 100 items is daunting, but it still makes for interesting reading.

I do think, however, that it would benefit from being organized around the 2Time fundamentals.

Add up your score monthly and track in your GTD journal. Work with a coach to get to 90 or above.
The Basics
1. I have read Getting Things Done from front to back.

2. I have a calendar, which is always on hand.

3. I use my calendar for appointments and day-specific items only.

4. I have a physical inbox, which I use daily.

5. I have an email program, set up the way I want it. (more…)

An Analysis of a Single System

October 23, 2007

I just read a fascinating account of how how a blogger called Ricky Spears experimented with a new paper-based time management system that he ultimately rejected.

It reminded me of why I could never go back to using paper, and why I bought my first Palm PDA without ever looking back.

He goes into some detail about the habits the new system was forcing him to adopt, against his better judgement.

See Goodbye Planner Organizer, I Hardly Knew Ye.

Outlook Newsletter

October 18, 2007

This looks to me like a pretty in-depth newsletter on how best to use Outlook.

I don’t think it gets into the design of the software, but it seems to get into some useful distinctions about how best to manage tasks.

Once again, however, the system described happens to match the one that the author uses, rather than clearly describing a range of options for all users. It might be because the ideas behind the system are all contained within the book, rather than shared in a blog, and the site is one of those developed by the publisher in order to sell more books.

While the approach is very old-school, the thinking seems to get a bit deeper than usual.

The system is called “Total Workday Control” and the ideas I read were described in the author’s newsletter.

An Interesting Article on GTD

October 11, 2007

marathon-10k.jpgWired magazine just published a new edition that included a story on the founder of GTD (Getting Things Done), David Allen.

Much was made of his spiritual background and beliefs, and some have proclaimed the story a “Slam Job“, with the intention being to make him and his work look bad.

I do think it went overboard in trying to make GTD sound like a path to spiritual enlightenment. The author just seems to have intentionally looked for a juicy angle, and then tried to bend everything about David and his work to fit the angle. It sounds a bit forced. (more…)

Outlook 2007 Comments

October 10, 2007

I repeat my opinion that Microsoft Outlook is designed by “feature addition”, rather than driven by a useful philosophy of time management. Programmers with weak time management skills themselves will look for tips that they can hard-wire into the code, thus making it easier to do trivial things, but perhaps harder to do some of the essentials.

I did some research into Outlook 2007, hoping that it would have some of the capabilities I wanted, but instead I ran into the following “new” features: (more…)

Outlook Community

October 3, 2007

Just curious, but does anyone know of a place online where people discuss how Microsoft Outlook can be used, and improved?

Let me know!

A New Version of Outlook

September 27, 2007

One of the major challenges for a 2Time user at any belt level is to find a system that fits the way in which they process their information.

Unfortunately, Microsoft Outlook, the industry leader in this sphere, does not seem to have been designed by a time management user, and instead seems to have been put together by programmers who made their decisions on what to add based on how long it would take to add a new feature.

The problem with taking this approach is that Outlook has lots of features, but no overall “philosophy”. (more…)

Looking for Good Outlook Software

September 25, 2007

I have been looking for a while for some kind of add-on for Microsoft Outlook that will pull together different pieces of information into one single project.

I am trying to create something like a “workspace” that brings all the phone numbers, appointments, lists, files etc. into a single place where they can be viewed all at once. I have been trying to get a copy of OneNote to review, without luck, thinking that it might give me what I want.

If anyone knows of any other suitable applications, or Outlook add-ons, do let me know.

When I decide to upgrade to Windows Vista, I’ll be sure to include a copy of OneNote, but that’s at least a year away.